Effective January 1, 2026, Government Code Section 54953.8(b)(8) requires that all public agencies have and implement a written procedure for receiving and swiftly resolving reasonable accommodation requests for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. Requests may be made by any individual that participates or conducts the meeting, such as members of the public, staff, and members of the legislative body.

• Agendas and reports: Upon request, any agendas or reports can be made available in appropriate alternative formats to persons with a disability, including hyperlinks where appropriate so that the user can access the linked information.
• For individuals with hearing loss: For in-person meetings, qualified interpreters ; assistive listening devices; or voice and video-based telecommunications products and systems. For virtual meetings, closed captioning or other accommodations.
• For individuals with visual impairments: Qualified readers; audio recordings; or large print materials. Electronic agendas should be compatible with the screen readers that are commonly used by those who are visually impaired.
• For individuals with mobility impairments: For in-person meetings, ADA accessible facilities, including ramps to access meeting rooms; Zoom/telephone access.

Individuals who are deaf or hard of hearing, who are blind or have low vision, have mobility impairments, or have any other disability, may request accommodations using the process outlined below. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation. Note that an accommodation will be considered to be unreasonable and will not be provided if it imposes undue financial or administrative burdens on the organization, or requires a fundamental alteration in the nature of a program. If a particular accommodation is unreasonable, the organization will offer an alternative accommodation that is reasonable.

1. Please submit a request for accommodation at least 3 business days hours prior to the meeting or time when services are needed. The sooner the request is made, the more likely it is that the organization can provide the accommodation or an alternative. You can make this request yourself, or someone can make it on your behalf with your permission.
2. Your request can be made orally or in writing. Requests can be made by contacting the Peninsula Library System at (650) 349-5538, via email to info@plsinfo.org , or by mailing such a request to the Peninsula Library System (35 N. 25 th Ave, Suite 201, San Mateo, CA 94403). Note that if you contact the Peninsula Library System via mail, you need to make the request early enough that a response can be timely provided.
3. Your request for an accommodation must provide the following information:
   1. What accommodation? We need to know the type of accommodation you are seeking, and/or how the accommodation will allow you to access and participate in the meeting. You are not required to disclose the particular disability, instead a general statement of explanation will suffice. You may, but are not required to, submit a letter from a physician to the effect that the requested accommodation is required for you to access and participate in the meeting.
   2. Contact information. You must give staff current contact information so they can respond in a timely manner. This can be a mailing address, an email address, or telephone number, for example. Note that if only a mailing address is provided, you need to make the request early enough that a mailed response can be timely provided.
   3. Which meeting or meetings? Please specify if the accommodation is requested for a specific meeting, or for all or a series of meetings before a particular body.

1. Any staff member who receives, or believes they may have received, or becomes aware of an accommodation request, will promptly relay the request and the requestor’s contact information to the Executive Director or Assistant Director.
2. The Organization’s legal counsel may be requested to assist in the review of requests, and assist staff in providing a response to the requestor as soon as practicable.
3. All reasonable accommodation request responses shall be provided in writing, when such written response can be transmitted in a timely manner prior to the start of the specific meeting. Otherwise, the response will be provided orally. Responses will identify whether the accommodation is granted or granted in the alternative, and any instructions necessary to access the accommodation. If denied, the response will state the grounds for denial and offer an alternative reasonable accommodation. Organization staff will document requests and responses provided orally.
4. The law requires that all doubt be resolved in favor of accommodations. Staff will make reasonable efforts to communicate with requestors to obtain clarifications or to discuss whether alternative accommodations will be viable.